Paul Liebrand’s Weblog

Welcome to my blog mainly about SharePoint

SharePoint Calendar Reminders in Outlook 2007: Part 2

By default, Office will not generate reminders for items created on a SharePoint calendar that is connected to Outlook. A few months ago I wrote a post about how you can use RSS feeds and Outlook rules to generate your own “reminders”.

However, it still seems to be a little known fact that once your calendar is connected to Outlook you can edit existing events and set reminders, or when creating new events set the reminders.  This will generate the normal Outlook calendar reminder for you.

Yes, I know this is not ideal and very cumbersome but if you only need to get reminders on very specific or few events this might be a better way to go instead of using the RSS Feed / Client rule solution I wrote about.

Just wanted to throw this out there!

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June 4, 2008 - Posted by | Office, SharePoint

4 Comments »

  1. sorry, not too familiar with Sharepoint, but what exactly do you mean when you say that

    “once your calendar is connected to Outlook you can edit existing events and set reminders, or when creating new events set the reminders. This will generate the normal Outlook calendar reminder for you.”

    does that mean it’ll put those same events on your own calendar or something?

    Comment by Robert de Castro | June 11, 2008 | Reply

  2. Robert,

    When you navigate to a SharePoint event calendar you can connect it to Outlook 2007 by clicking on the Actions menu and then select “Connect to Outlook 2007”. This will allow you to view and edit the SharePoint calendar from within the Outlook 2007 client.

    When accessing the calendar option within Outlook 2007, you will see your personal calendar as well as the SharePoint calendar(s) you have connected to. You can either create events on your own calendar and drag-n-drop them to the SharePoint calendar (or vice versa).

    Hopefully this answers your question.

    Comment by liebrand | June 11, 2008 | Reply

  3. I’d like to be able to set reminders for everyone not just for myself. This is very disappointing that SharePoint is not able to do this.

    Comment by Peggy Murphy | October 6, 2008 | Reply

  4. Agreed.

    Comment by liebrand | October 6, 2008 | Reply


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